5 min read
Access tokens: what they are and 5 cases for revoking them
How a token differs from a password, why there are two types, a table of five cases for revoking them and what you'll notice in the app afterwards.
EmailCalendar and tasksPrivacy
News
AI assistants, without the hype
What personal assistants actually do, what they know about you, and what they should never do alone. Written by the people building one.
48 articles
5 min read
Gmail and Outlook filters: a table of useful and useless rules
Which email filters are worth creating, which create more work than they save, and a three-question test to decide before switching on a rule.
Email
5 min read
Broken sync: 6 signs to spot it and a table of causes
What shows that Gmail, Outlook or an iCal calendar has stopped updating, how to check it and what cause lies behind each failure.
EmailCalendar and tasks
3 min read
Workday shutdown: a 4-step protocol to switch off
Learn how to log open tasks, schedule emails and mute alerts with a daily shutdown protocol so you can stop thinking about work after hours.
EmailCalendar and tasks
3 min read
Single or Multiple Calendars: A Practical 3-Tier Setup
A single calendar mixes work and personal life, while ten scatter your day. Learn what to separate and what to unify across your daily schedule.
Calendar and tasksPrivacy
3 min read
European Union servers: key differences and table
Hosting databases in the EU determines which laws apply to your personal data, what safeguards the GDPR demands, and how erasure requests are handled.
EmailCalendar and tasks
3 min read
AEMET wind warnings: level guide and daily planning
Learn how AEMET categorises yellow, orange and red wind warnings, and discover practical ways to adjust your daily schedule and travel.
Calendar and tasksWeather
4 min read
How to curb daily interruptions without vanishing from your team
Reducing interruptions does not mean cutting yourself off from the world; it is about deciding when to check alerts and sharing your availability smoothly.
EmailCalendar and tasks
3 min read
How connecting two apps works and what data you share when authorising it
Discover how app authorisation works, what permissions you grant when linking accounts, and how to control the data you share between digital services.
EmailCalendar and tasks
4 min read
Common AI mistakes with dates and times, and how to spot them
Language models often struggle with days of the week and relative dates. Learn about their most common mistakes and how to spot them in good time.
AI assistantsEmail
3 min read
How to clear your inbox without spending the morning replying to emails
Clearing your inbox is not about replying to everyone immediately. The key is separating email triage from the time you spend writing replies.
EmailCalendar and tasks
3 min read
How to separate newsletters and alerts so important emails don't get buried
Learn how to clear newsletters and automated alerts from your inbox using timely unsubscribes, silent archiving rules, and adjusting notification settings at source.
EmailProductivity
3 min read
When to let AI draft a reply and when to write it yourself
Delegating drafts to AI saves time on routine tasks, but in negotiations or apologies it can backfire. Here is where to draw the line.
AI assistantsEmail
4 min read
How to request a copy of your data from any app
Learn how to exercise your right of access: where to find the download option, what to ask for by email if there is no button, and what data they must provide.
EmailPrivacy
3 min read
Reviewing the next day before switching off: a ten-minute routine
Organising tomorrow before logging off reduces uncertainty and avoids starting the day firefighting. Here is how to do it in ten minutes.
EmailCalendar and tasks
4 min read
Mental load: how to clear your mind of pending tasks
Keeping mental to-do lists is exhausting and causes slip-ups. Learn how to offload commitments into a trusted system to stop your mind racing at odd hours.
Calendar and tasks
4 min read
Waking up early without the struggle: how to gradually shift your wake-up time
Shifting your alarm forward abruptly only leads to exhaustion. With gradual 15-minute changes and evening adjustments, altering your routine is much easier.
Productivity
4 min read
How to stick to your daily routines without them becoming another chore
A routine stops working when it triggers guilt. Reducing friction, defining baseline versions, and separating habits from tasks keeps them from becoming a burden.
EmailCalendar and tasks
4 min read
Allergies and pollen: how to manage your schedule to reduce spring symptoms
Practical tips on scheduling work meetings, exercise and home ventilation around the pollen forecast and wind conditions.
Calendar and tasksWeather
4 min read
Cross-time-zone meetings: rules to avoid being an hour early or late
Managing cross-border meetings flawlessly means understanding daylight saving transitions and always relying on calendar invites with fixed time zones.
EmailCalendar and tasks
3 min read
How to check which apps have access to your Google or Microsoft account
Learn how to find and revoke third-party permissions in Google and Microsoft to keep your emails, calendar events, and documents secure.
EmailCalendar and tasks
4 min read
Reminders that actually work: when and where to set alerts to stop snoozing
Alerting at the wrong time turns reminders into noise. Practical tips on scheduling alerts where and when you can actually take action.
EmailCalendar and tasks
3 min read
Encryption at rest and in transit: what each one protects
Encryption in transit protects data on the move, while encryption at rest secures stored files. Here is what each one does and what neither can prevent.
EmailCalendar and tasks
4 min read
Time blocking on your calendar: how to protect it from meetings
Learn how to set up and protect focus blocks in your calendar so meetings do not eat into your most productive hours.
Calendar and tasksProductivity
3 min read
Shared family calendars: what to include and what to leave out
Sharing a family calendar prevents logistical mix-ups when done thoughtfully. We look at which events to put on the shared calendar and which to leave out.
Calendar and tasksPrivacy
2 min read
Electricity prices and air quality, in the same glance as the weather
The electricity price right now, the cheapest slot left and your town's air quality and pollen, in the same glance as the weather. Each line can be turned off in Settings.
WeatherPrivacy
2 min read
“Time to leave”: your iPhone tells you when to set off for your next appointment
If your next appointment has an address, your iPhone works out with Apple Maps how long it takes from where you are and tells you when to leave. Your location never reaches our servers.
Calendar and tasksGetting around
2 min read
tokidu in Madrugo: your tasks in the daily plan and the calendar, in one tap
Connect tokidu in one tap, with no codes to copy, and its next tasks appear in your daily plan and, if they have a date, in the calendar. Tapping one takes you to it in tokidu.
Calendar and tasksIntegrations
3 min read
Five checks to spot a phishing email before clicking
Learn how to spot fraudulent emails by checking the real address, inspecting links with caution, and recognising false urgency before making a mistake.
EmailProductivity
3 min read
What permissions an app that reads your email asks for (and which you can refuse)
Reading mail, calendar and tasks to show you the day; writing only if you are going to let it act. They are separate blocks and can be granted one at a time.
EmailCalendar and tasks
3 min read
How to compare alternatives for calendar, email and tasks without getting lost
They nearly all promise the same thing. These six questions separate the tools that fix your day from the ones that just add another screen.
AI assistantsEmail
2 min read
Todoist and Google Tasks in a single list for today
With both connected, what is overdue and what is due today meet in one list with the origin visible. Nothing is copied between managers, and neither is crowned the winner.
EmailCalendar and tasks
2 min read
How to add a calendar by iCal (ICS) link, and what to expect from it
You copy the address the calendar publishes, paste it, and from then on it reads itself. It is the standard way to bring in holidays, school or league fixtures without handing over any password.
Calendar and tasksApple and wearables
2 min read
Seeing Gmail and Outlook on one screen without blurring the accounts
You connect both over OAuth and each keeps its own panel and identity. What gets unified is the reading of your day, not the accounts or the replies.
EmailCalendar and tasks
3 min read
A daily AI summary of email and calendar: what it is and what it can tell you
A daily briefing is a short text that crosses your mail, calendar, tasks and the weather to tell you about the day before you open it. Here is how it is built and what it must not do.
EmailCalendar and tasks
3 min read
Apple Reminders on the iPhone and on the web: how to see them off the phone
Apple offers no public server-side API for Reminders. The approach that works is letting the iPhone itself read them and sync them to your account.
Calendar and tasksPrivacy
3 min read
How to see Google Calendar and iCloud together
Two routes actually work: the iPhone app, which reads the phone's own Calendar, and a published iCal link from iCloud. Here is when each one is the right choice.
Calendar and tasksPrivacy
3 min read
How to organise email, calendar and tasks in one place
You do it by connecting the accounts you already use to a single reading surface, not by migrating anything. What changes is where you look, not where your data lives.
EmailCalendar and tasks
2 min read
Plan your day before opening email
If the first thing you do in the morning is open Gmail, someone else has already planned your day. A briefing that arrives before the inbox changes the rules.
AI assistantsEmail
2 min read
Integrations that should not exist
Half the integrations in a productivity app exist to compensate for the fact that the app does not read the calendar. The calendar already is the integration.
EmailCalendar and tasks
3 min read
Voice commands without misunderstanding
The problem is not that the speech recogniser fails. The problem is that nobody tells you what language it is listening in.
Apple and wearablesProductivity
2 min read
Daily briefing on the Apple Watch
The watch is the only device you look at before reaching for the phone. If the briefing arrives there, it arrives first.
EmailCalendar and tasks
3 min read
Every AI assistant reads your email. The question is how.
An AI assistant that does not read your email cannot help with your day. What matters is not whether it reads, but what it stores and for how long.
AI assistantsEmail
2 min read
The assistant on your wrist: Apple Watch and Live Activities
A 40-millimetre screen has no room for a summary. It has room for one sentence, and that sentence has to be the right one.
AI assistantsCalendar and tasks
3 min read
From an email to a dated commitment
Most of the things you forget are not on your task list: they are buried in a paragraph you read on Tuesday.
AI assistantsEmail
2 min read
What an assistant that reads your email knows about you
Memory with an expiry date, field-level encryption and a working forget button: three things that should be mandatory and almost never are.
AI assistantsEmail
2 min read
AI email triage: beyond inbox zero
Emptying the inbox is not the goal. The goal is for the inbox to stop deciding how you spend your morning.
AI assistantsEmail
3 min read
What an AI secretary actually does (and what it should never do alone)
The difference between a useful assistant and an unsettling one is not how much it knows, but how many decisions it makes without asking.
AI assistantsEmail